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Nicholasville receives grant to preserve local records

State Librarian and Kentucky Department for Libraries and Archives (KDLA) Commissioner Terry Manuel announced that Nicholasville City Clerk Roberta Warren has received a grant totaling $9,077 from the KDLA to preserve and manage local government records.

Thirty-nine grants have been awarded throughout the state for a total of $601,177 from the first round of funding from fiscal year 2018 Local Records Program grant funds. The next round of grants will be awarded in December.

Funds for the program come from fees enacted by the Kentucky General Assembly in 1984 and 2007 to preserve and retain local public records. Any local government agency can apply for this grant.

“I am pleased to hear that the City of Nicholasville received this much-deserved grant from the Kentucky Department for Libraries and Archives,” Sen. Tom Buford said. “We as elected officials owe it to citizens to ensure public records are preserved, and I hope this grant will serve the city in that process.”

The Nicholasville City Clerk’s Office will utilize the funds to transfer valuable permanent records to security microfilm, and provide a microfilm copy of records to the clerk for the official minute books.

“These funds will assist the Nicholasville City Clerk’s Office in providing researchers an easy method of utilizing records and documents,” said Manuel. “This improvement in access to records will serve citizens well both now and in the future.”

KDLA’s Local Records Program helps to preserve, protect and make available records with continuing archival value and to assist local agencies with records management through grant support, training and direct services. KDLA is an agency of the Education and Workforce Development Cabinet.

With four regional administrators covering the state and working with local officials, KDLA ensures professional archival and records management assistance in county and city offices, school districts, and health departments. Grants have supported work in microfilming, preservation, equipment, automated indexing, digital imaging systems and codification of ordinances.

KDLA provides equitable access to quality library and information resources and services, as well as helps public agencies ensure that legislatively mandated documentation of government programs is created, efficiently maintained and made accessible.

For more information on KDLA resources, programs and services visit www.kdla.ky.gov or call 502-564-1753.